Manage complex calendars and scheduling

Manage and prioritize executive emails and communications

Coordinate travel and prepare itineraries

Schedule and prepare meetings, agendas, and materials

Track meeting action items and follow-ups

Handle administrative and financial tasks, including expenses and invoices

Coordinate cross-functional projects and deadlines

Assist with meeting facilitation and logistics

Act as an executive proxy when authorized

Conduct research and provide clear summaries

Serve as a sounding board and provide support with priorities and follow-ups

Anticipate the executive’s needs and proactively address tasks

5+ years of Executive Assistant or Executive VA experience (Preferably 10 years of experience)

Experience supporting an executive, founder, or business owner

Strong experience in calendar and inbox management

Experience with travel, meeting, and project coordination

Advanced proficiency in both Google Sheets and Microsoft Excel, including experience with Excel Macros

Highly organized, detail-oriented, and proactive

Strong judgment and problem-solving skills

Able to handle confidential information

Able to work independently and meet deadlines

Willing and able to travel to the United States for training when required

Valid US visa preferred